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The Only Guide You Need to Download and Install Fonts for Professional PowerPoint

Ulfah Alifah
Ulfah Alifah

Table of Contents

To download and install fonts for professional PowerPoint might be a piece of the apple pie for some people. But if you find it difficult or confusing, you are not alone.

Indeed, it doesn’t require you to become a Ph.D. in computer programming to do the job. However, it can be tricky to download and install fonts for professional PowerPoint for those who have never learned or practiced it.

Anyway, downloading and installing fonts for professional PowerPoint is necessary for anyone to become a master presenter. We are not living in 2002, where the default fonts are cool enough to win a professional tender.

Today, we are necessitated to make every single presentation as cool as possible, which most of the time include cool fonts too. That’s why we kindly give you the guide to download and install fonts for professional PowerPoint here.

Not only how to do it, but we will also give you some fancy fonts recommendations so that you don’t need any other guide. Yes, this is the only guide you need.

Prologue: The sign you need to download and install fonts for professional PowerPoint

Imagine you are given a job to present your company’s profile to potential investors, with the possibility to give you a multimillion deal. However, your PowerPoint designing skill is just slightly above average, not bad but not impressive either.

You then decided to ask for a professional presentation design template from a highly respected PowerPoint design company like us, RRGraph. Long story short, you get the template, but it says “additional font installation is required.”

Well, it might not sound like something important for you, so you ignore the message. After you examine the content of the presentation online, you feel like it is good enough to be presented in front of your VVIP audience.

During the big day, you download the presentation and save it into a hard drive before giving it to the operator. Lesser you know, you forget about that ‘message’ and show up into the presentation confidently as you should.

You then greet all the audience, say some professionally prepared opening speech, and open the presentation slides. With high hopes that it will show a nicely arranged presentation about your company profile, the only thing that shows up is bars of squares.

WHAT HAPPENED?! You ask for an excuse to the audience run into the operator, who is also as confused as you are. In a panic, you try to examine the situation, and suddenly you remember that message you ignored. Such kind of thing can happen to everybody, with different background and indifferent moment.

How to prevent it from happening to you? Make sure to download and install fonts for professional PowerPoint if required. Yes, the solution is as simple as that. The process, even though a little bit tricky, is not that difficult. Here are some steps you need to follow.

Step 1: How to download

Okay, the very first step in this instruction includes downloading the font above all else. The reason for this is, the trend keeps on changing from day today, and it also affects the use of fonts in professional or aesthetical presentations.

Back to the topic. Along with the notice about additional font installation requirements, usually kind and client-oriented PowerPoint agencies like RRGraph will give you direct access to the download link. If you cannot find any link in your package, it might be hidden in the Help or Readme file.

Just visit the link by copy and paste it in the browser, then hit ‘enter’ as soon as the link is available. Afterward, you can download the file (usually packaged as zip, rar, TTF, or OTF file) like how you use to download files from the internet.

You need to pay attention to this download and give a new folder for this specific download. The reason is that sometimes, the files are oddly named and hard to be found once you throw them into an ocean of downloaded files you have not tidied up.

Step 2: Installation instruction

This step might be the trickiest part of this whole activity. People usually make mistakes when reaching this step, and this is also why many people find it difficult to download and install fonts for professional PowerPoint by themselves.

Now, let’s get to the installation step. First thing first, check the type of file you downloaded. If you download a zip or rar file, it means it is a compressed package, and you need to extract it first before moving on to the next steps. While for other types of files, you don’t need to do the extraction and directly install it.

Let’s say you have extracted the file or download the uncompressed one. Now, double-click on it, and a window will appear. You will see the preview of the font in the window, and you can double-check about it yourself whether you download the right font or not.

Oh, don’t forget to close all other applications except file explorer and the font installation window. Why? A lot of people still open their Microsoft Office application during the font installation step. Either they forget to do it or want to rush things up. This mistake will make the newly installed font not display as it has never been installed.

After you make sure you have followed the steps mentioned above, find an ‘install’ button and click it. A dialog box will appear showing the installation progress, and after it finishes the installation, you can reopen your closed applications.

Step 3: Ignoring, using, or getting rid of the installed fonts

So now, your presentation is done. What should you do to the installed font? This problem is pretty common, especially for people who work in startup companies on the rise and have to make many presentations.

The most common way to deal with this is to ignore the installed font because their size is not that big usually. Many people just let the font sit on their PC or laptop and forget that they have ever installed it. It is acceptable to do that, but what if you finally hoard many fonts on your PC?

If you want to make your PowerPoint presentation or any typography thingy, you can revisit your font collection anytime. Those installed fonts will not disappear unless you uninstall them by yourself.

Wait, can we uninstall them? Of course, they can. You can do it by opening ‘Setting,’ go to ‘Personalization,’ choose ‘Fonts,’ and select the fonts you want to uninstall. Be aware that the uninstalled fonts will no longer be available in the future unless you install them again.

Method 2: How to quickly add custom fonts to PowerPoint presentations

a. Embed new fonts in your PowerPoint file

download and install fonts for professional powerpoint
Embed new fonts into PowerPoint.

So to fix this problem that comes from using custom fonts, let’s go to the file save as an option. When we’re preparing to save the file, let’s go to the Tools > Save Options at the bottom of the Save window.

On this window, there’s an important box we need to check that’s off by default. Let’s check the Embed fonts in the file option here. What this does is included the custom font file when we send and share the file with others.

b. Be sure to embed all the font characters

2. Be Sure to Embed All the Font Characters And what I like to do is to choose the second option, Embed all characters. So that even if I don't use the letter Q, for example, in my presentation, the viewer will be able to use that font, and that letter when I send them the file. This increases the file size but makes sure they have everything they need when they open the presentation. I'll press OK and then save the file and send it on to my user.
Embed all-new font characters in the PowerPoint file.

And what I like to do is to choose the second option, Embed all characters. So that even if I don’t use the letter Q, for example, in my presentation, the viewer will be able to use that font and that letter when I send them the file.

This increases the file size but makes sure they have everything they need when they open the presentation. I’ll press OK and then save the file and send it to my user.

Tips to download and install fonts for professional PowerPoint without mistake

In this part, let’s talk about making sure you have done the perfect job in installing the font. The easiest way is to check whether your ordered PowerPoint presentation shows up perfectly designed without missing words or any other peculiar signs.

If you still find any missing parts and it is likely a font, check your downloaded file. See if you get multiple font files in it and you have not installed every single one of them. Those are the variations of the font, and in designing, the variation is often needed.

Another thing that may confuse you is when you have to pick between OTF and TTF fonts to install. Usually, when you download a package, you will be given both choices.

This one is an easy choice. OTF is a newer and more recently updated font format. This type is better for publishing and to be used in any document. But if you get only TTF without OTF, it will just do the same thing, unless this one is not the most updated format.

Recommended sites to download and install fonts for professional PowerPoint

So, you have now equipped yourself with the secret wisdom. But what makes the wisdom worth it if thou hast nothing to apply the wisdom. Like we said earlier, this is the only guide you need to download and install fonts for professional PowerPoint.

We have provided you another article about it, but it means you will need another guide to get there. That’s why, to make it a one-stop solution for your problems, we also provide you some recommended fonts for professional PowerPoint.

Here are 5 of them:

a. Optimus Princeps:

The look of this font has been designed using a quill and a scale. This font appears to be the Lord of the Serif fonts because it looks majestic and because the simplicity is applicable for every purpose.

b. Wensley:

Another serif typeface with a classy and elegant design. Wensley comes with uppercase, lowercase, numbers, punctuation, and a range of Latin characters. Simply astonishing.

c. Halva:

This font is so simple that the simplicity will express professionality. Like your favorite pair of socks, you will love to use them for any purpose, whether for professional works or just for fun.

d. Poppins:

You see, it is used on our website a lot because we like this font a lot. With help from the Devanagari and Latin writing systems, it is an internationalist take around the genre.

e. Above:

Sometimes the urge of your free soul is unlockable, but in times you need to act professionally. You have to channel it into something positive. The above font will help you channel it with its light and flourishing strokes.

See also:

20 Best Fonts for Professional PowerPoint: Adios! You Won’t See Arial and Times New Roman Anymore 

20 Best Creative Custom Fonts PowerPoint Design

PowerPoint Design Tips, Tricks, and Ideas for Beginners | All in One Guide

Font Pairing Tips and Tricks for Dummies

Finishing Up!

You can quickly download and install fonts for professional PowerPoint that fit your company brand or presentation style needs. Find plenty of new fonts with creative styles on GraphicRiver.

Let’s visit RRSlide to download free PowerPoint presentation templates with many categories. But wait, don’t go anywhere and stay here with our Blog to keep up-to-date on all the best pitch deck template collections and design advice from our PowerPoint experts yet to come!

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