Making a better online presentation is challenging. A survey from Jeremy Cassel, the largest international conference calling company, found that when someone occasionally goes out during a presentation, it concludes that much of the audience is doing other work, texting, using social media, playing games, and shopping.
then, the researchers made an interesting discovery; the average adult’s attention span has plummeted from 12 minutes a decade ago to just 5 minutes, and the average viewer will ignore 75% of the presentation time.
You have to overcome the same presentation online challenges listed below before you can experience the benefits, such as technical difficulties, distracted attendees, impersonal experience, lack of audience engagement, and flying blind.
People can be invisible and less reactive. Based on Beautiful.ai, surveys show that 79% of people think presentations suck, are poorly designed, or are just plain boring. Luckily, there’s an easy solution. Clean, modern presentation designs can help engage the audience better than an outdated deck would. That is why whether it is conducted by Google Meet, Discord, or Zoom, you should make your deliverance engaging. Below are essentials you need to ensure before doing an online presentation via screen sharing:
1. Test your equipment
Make sure your mic headset can work properly. Do a simple test by recording a video or a random noise and check if it has a glitch. We also recommend checking your Wi-fi connection and filling in your data if the Wi-fi gets into trouble during the presentation. This sort of testing will overcome twitchiness and help you feel confident.
2. Fully turn off notifications
Imagine a spammy chat pops up when you are presenting important stuff. Almost sure your guest will be turned off. Hence you better close any unnecessary applications, browser tab, and media players. More than that, throw away your phone for a while because it won’t let you concentrate. The point is: don’t start a session without blocking such distractions.
3. Check guests’ accessibility
After your preparation is done, you need to make sure of your guests’ accessibility. Ask them if they have reliable internet, if are they available to open cam, and do they need to get the presentation record. This is important so what you have prepared won’t be wasted. As the facilitator, you may also send a copy of your presentation materials beforehand and tell them about the meeting code.
4. Catch guests’ attention
Since meetings are shifted through the screen, you can’t rely on gestures or extensive jargon as an attention-getter. Instead, you may use animation or pointer movement in favor. Why? Because staring at the screen is boring. According to Studio Giggle, a study by Microsoft found that the average person has an attention span smaller than that of a goldfish, at just 8 seconds, so if you’re still reading this then it’s a miracle! But because of this, it’s more important than ever to find a way to grab your audience’s attention. Videos are a great way to increase audience engagement, but with 300 hours of video content being uploaded to Youtube every minute, your video really needs to stand out. This is where animation can help. Much the same as a cat, people will also give their attention to a moving thing. Use some sort of funny transitions or unexpected shapes movement purposefully and smartly.
5. Fewer slides can do better
Experts say people tend to lose their focus after ten slides. According to KM&A, marketing specialist and venture capitalist Guy Kawasaki branded this concept, saying a PowerPoint presentation should be no longer than 10 slides, last no longer than 20 minutes, and have no text smaller than a 30-point font. He makes a good argument, asserting that most people can’t comprehend more than ten concepts in a meeting and explaining the secret of using a larger font—it forces you to find the most important points and describe them in detail, rather than cramming three paragraphs onto a slide. So the only solution is to make your presentation short. Replace 1000 words with a picture that represents the same thing. Never use more than four bullet points in one slide. Turn your confusing data into clever infographics. That is all you need to be on point. Quite simple, huh?
6. Improve content’s readability
People can either listen to you or read your slides. Not both. Then it would help if you made your content accessible, so everyone will be able to grasp every inch of your writing and uttered words. But how? Just step up your readability game. You can remove dull statements, minimize color overlap, use white spaces, choose reader-friendly fonts, and put a good alignment to make your guests interact with your content.
7. Show a summary slide
The summary slide is to recall your presentation’s objective. It permits your guests to nod because doubled explanation means doubled understanding. In that respective slide, inject some focus keywords to help anyone who misses something important. And don’t forget to make it punchy!
8. Act out with your voice
Have you ever heard a fan whirling? That is how you sound when speaking with a monotonous tone and has no pause. People never get by with that. A good presenter realizes that their voice is worth more than communicating, so they dare to practice to attain good articulation and steady pace. In a simple scenario, if a radio podcast can direct one’s attention for hours without any visual presence, then an online presentation shall too.
9. Build conversation, not monologue
Throwing a Q & section is an easy thing, but making it interactive is another thing. Here is something you can do: trigger your guests with anecdotes or case studies. On top of that, you can also open the chatroom and let everyone spill their opinion. Or, try this classic small talk, “Can you see and hear me now? Am I frozen?” Please don’t feel like you are not annoyed by asking such cliché stuff because it is even sillier when you complete a whole show for yourself.
10. On time!
Time can be a snowball that leads you to deterioration or betterment. It is a starting point to determine your guests’ moods and professional impressions. Hence you get to help your guests to be ready at least 10 minutes before the session. When it ends, but some people still want to discuss it, stay with them a bit longer. But please let everyone else go. Start on time, finish on time. Punctuality makes a difference.
11. Use the rule of three
A good structure makes it easier for people to follow your story and understand what you are presenting. Gibson Biddle recommends following the rule of three because:
- 3 items are easy to remember
- They help you minimize your text
- 3 chapters provide guideposts for the content of your presentation
It will be easier for you to hold your message together if you follow the rule of three.
Use it to design your slides (3 bullet points per slide) or to structure your whole presentation (three main takeaways).
12. Position your webcam at eye level
Even if it’s an online presentation, it’s a good idea to raise your laptop/cell phone camera so it’s about eye level. This way, it will appear as if you are looking at your audience which feels much more natural, can also use a tripod and stand to achieve the most comfortable position for you.
13. Prepare a secret note
This way can help you keep eye contact with your online audience. You can stick the note behind your camera or at least anywhere as long as it’s clear.
These notes are useful for reminding you of some important things you want to mention during your presentation.
14. Create a closing slide to summarize your points
You can summarize all the gist and important messages of the presentation slide.
at the end of your presentation exactly end your talk. The goal is that you will draw a full circle and your audience will get a good picture of what they are learning.
Another solution is to end your presentation with a call to action to do something. For example, encourage your participants to try the practice you share. Of course, share ways to keep them in touch with you.
15. Ask for feedback
This feedback is in exchange for the learning you share during your lecture, so you know the characteristics of your audience and what gets their attention from your presentation.
The step is to create a simple feedback survey and ask your participants to fill it out at the end of your talk. For example, during an online presentation, you display a QR code on the screen and explain in detail how participants should scan the code and take the survey.
Are you ready to do screen sharing and give a better online presentation?
You must be so ready. If you think ten tips are too much, you probably have never known there is no instant method to reach 10/10 closing with an online presence. Don’t forget to share this article and find more presentation tips on our blog.
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